Hey, I’m Sabrina
I am a Senior Executive Assistant who has spent over 20 years supporting executives in the San Francisco Bay Area. I started The Force Multiplier because I keep hearing the same fear from EAs everywhere: that Artificial Intelligence is coming for our jobs. I do not believe that, and I do not want you to believe it either. What I do believe is that this is a major turning point in our profession, and the EAs who learn to work with these tools now will be the ones who continue to be indispensable. I do not want anyone to get left behind. So here we are, together.
Before you start: A Note on Security
If you work for a company with an enterprise AI account, your data is covered by your company’s policies. Use the enterprise account for work tasks.
If you’re using a personal account, treat it the way you’d treat any tool that isn’t company-controlled. Before you paste anything into an AI tool, pull it into a separate document first and scrub it. Remove company names, strategy details, financial data, personally identifiable information, and trademarks. Describe the patterns of your work without exposing specifics.
What to expect every week
One prompt you can run this week, built for the work we do every day
Real results from a working EA who is figuring this out alongside you
Five minutes to read, something you can use the same day
This week
Every EA I talk to wants to know the same thing: where do I begin with Artificial Intelligence?
Not how it works or which tool is best. Where do I start?
The answer is not a course or a certification, it is one prompt that takes 15 minutes and tells you exactly where AI can save you the most time based on your workflow.
I call it the Workflow Tracker, and here is how it works.
Open Claude or another large language model, such as ChatGPT, and paste two weeks of emails, calendar entries, and meeting notes. It will identify your most repetitive tasks, rank them by how automatable they are, and tell you where to start introducing intelligent automation into your work.
That is it. No setup or technical knowledge required. Just your real work data and a conversation.
What comes back is a prioritized list built from your workflow. Instead of a generic list of EA tasks, they’re yours.
Here is the prompt to run today:
I want you to analyze my workflow to identify automation opportunities. I am going to share a sample of my recent communications. Your job is to identify my most repetitive tasks, rank them by automation priority, and tell me exactly which task to automate first and why. Here is my workflow data: [paste your emails, calendar entries, and messages here]
When you have completed the analysis, produce a Word document titled "Workflow Automation Tracker" formatted as follows:
1. My top automation opportunities ranked by priority
2. For each task: what it is, why it is automatable, and which prompt to use first
3. A status column for each task: Not started, In progress, or Done
4. A notes field for each task where I can track progress
5. For each high-priority task, suggest a specific plan for how to automate it, including what tool to use and what the first step should be.
Run it. Save what comes back. That list is your roadmap. I ran the prompt on my own workflow. Here is what came back, with identifying details removed.
Coming up next issue
Next week we go deeper into calendar automation. Specifically, how to hand off a scheduling task to Artificial Intelligence and get back a recommendation you can use, instead of a list of options you still have to sort yourself.
Go multiply.
Sabrina
The Force Multiplier